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Technology is changing our schools at a historically unprecedented rate. New trends in teaching methods and the adoption of new technologies will have a dramatic impact on the way our schools are run in the coming years. As we adopt technologies and increase the number of devices our environments, managing user identities and access rights is becoming an essential part of our day. We have identified 5 factors that make managing identities and access in a higher education environment unique:

  1. Enterprise-Level User Volume
    The demand on your school’s IT systems is considered above that of the volume in large enterprise environments. This means that your infrastructure needs to be utility-grade and your IT team needs to support that volume with a fraction of the resources.
  2. Systems/Applications
    As needs for technical solutions have grown in schools, the amount of systems-user access has grown exponentially. Schools now have multiple directories, and utilize a very high number of cloud applications with numerous disparate user roles that require unique rights and access. This requires IT to manually provision and de-provision multiple accounts for each user, and users to remember on average 10+ sets of credentials
  3. Volume of devices and access points
    With schools aiming for 1:1 student to device ratios, the popularity of BYOD (Bring Your Own Device) policies, and the increasing adoption of online and remote learning solutions, managing user access on any devices and in any location has become essential.
  4. Turnover
    In no other environment is there such massive predictable user turnover. From incoming and exiting students, to staff and faculty changes, a large turnover every year makes it even more challenging to manage user identities and ensuring the right access, to the right users, at the right time.
  5. Security and compliance needs
    Managing the security in our schools has become an essential part of our operations. From controlling who has access to your building, to protecting your data and ensuring safe access to web content, user access and identity in schools is now as important as pencils paper.

In response to these factors, here are 5 benefits of adopting a formal Identity and Access Management (IAM) solution at a community college:

  1. Virtually eliminate passwords
    With Single Sign-On (SSO) solution, a centralized user authentication process takes place to allow users to enter one username and password to access multiple internal systems, and all your local and hosted applications.
  2. Streamline creation and management of users
    Leveraging an IAM solution you are able to manage users identity and access through one administrative point; including creating, managing, and deleting user accounts.
  3. Increase security/compliance
    A formal IAM solution puts you in complete control of user rights inside your school. You can develop a more secure, reliable process for access to your facilities, network, applications, and data.
  4. Reduce help desk calls by 40%
    The number request from help desk is assistance with username and passwords. Eliminating that need frees your IT support team up to focus on more mission-critical issues.
  5. Focus more on educating, and less on IT
    Taking the burden of managing technical infrastructure off your shoulders let’s use get back to doing the things that really matter.

So, what are the first steps for getting control of identity and access management in your school? Get to know your unique environment and needs. PDS can help with an onsite assessment and IAM workshop for you and your team. Learn more about our IAM Workshops, or contact us using the form above.

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